For most documents, aim for a score of approximately 7.0 to 8.0. For example, a score of 8.0 means that an eighth grader can understand the document. Select Check grammar with spelling check box. To display the Flesch-Kincaid Reading Ease Readability Score in Word, follow the steps below: On the Tools menu, click Options. For most standard files, you want the score to be between 60 and 70.įlesch-Kincaid Grade Level – This test rates text on a U.S. Readability statistics are good predictors of the level of difficulty of documents, particularly technical ones. The higher the score, the easier it is to understand the document. Microsoft Word can help you to improve your writing skills by providing readability. Passive Sentences – Percent of passive sentences in the document.įlesch Reading Ease – This test rates text on a 100-point scale. Writing simple and easy to understand documents is a unique ability that lays somewhere between art and science. The Readability section will list the following information about the document : When the Spelling & Grammar check is complete you will be presented with the document’s Readability Statistics window.Ī. For a Microsoft Word 2000 version of this article, see 220296. Click on the Spelling & Grammar button in the Proofing group. A Readability Statistics report for a Word document displays an inaccurate value for passive sentences. When reviewing a document click on the Review tab located in the Office Ribbon.Ģ. Check Show readability statistics under When correcting spelling and grammar in Word.ĥ.
Enable both the Check grammar with spelling and Show readability statistics check boxes. In the Options window, select the Proofing tab. In Word, click the File tab and then click Options. when the Word Options window opens, click Proofing from the list.Ĥ. To access readability statistics in Word, youll first need to turn the feature on. Click on the File to open the Backstage View.ģ. Enabling Readability Statistics in Word 2010ġ. Note : Word 2010 was used for the screenshots in this guide. Substitute choose or another word that is specific to your meaning. If you have any comments or questions, please use the comments form at the end of the article. For example, the word pick has over 30 possible meanings. In the Readability section, you’ll see two scores: Flesch Reading Ease and Flesch-Kincaid Grade Level. The window shows you some basic statistics like word and character counts, along with some averages like sentences per paragraph. The tool uses the Flesch Reading Ease score and Flesch-Kincaid Grade Level to test your document’s readability score. Run through the spell and grammar check and, when you are done, the Readability Statistics window will pop up. In order to gauge your document’s readability you can use the highlighted below, however before you use the readability score tool you will first need to enable it using the instructions below. The same applies for a college-educated audience, which you cannot expect to remain interested in content written for a 10 year old. Why would you care about the readability of your writing? Depending on your audience, the level at which you write needs to be adjusted accordingly, for example, if you write content for an audience in the 3rd grade you cannot expect the audience to easily understand SAT words and paragraphs with longer sentences. If you hit somewhere between 7 and 8, it should be very readable for the majority of people.Ĭlick here to watch this video on YouTube.If you have ever been interested in the readability level of your writing then you are going to love a hidden feature in Word 2010. An 8, for example, would mean that the material is appropriate for an 8 th grader. The grade level is equivalent to the reading level of students.If your document is at least 60, it should be relatively easy to read, although you can aim for higher scores if increased readability is important to you. The higher the score on the Reading Ease test, the easier the document is thought to be to read.You will then be able to see readability scores based on two tests: The first is the Flesch Reading Ease test, and the second is the Flesch-Kincaid Grade Level score. Now, run a standard spelling and grammar check just like you would any other time.Under the “When correcting spelling and grammar in Word” heading, you’ll see a box that says “Show readability statistics.” Check this box, then exit out of your options and go back to your document.Then click on the File menu > Options > Proofing tab. Microsoft Word can calculate your readability scores right within the program, and it’s super easy to set up. There are two common tests that score readability (aka how difficult it is to understand your writing).
When you’re writing a document, knowing how “readable” it is can be quite useful.
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